Electronic Records Management Systems

There are three systems of electronic records management in the era of information technology today, namely:

1. Electronic Document Management System (elektronic document management system - EDMS) which in general will manage records or documents electronically via a computer each employee, such as word processing, spreadsheets, presentations, projects and others - others.
2. Electronic Scanning System (electronic imaging system - EIS) that will mengoleola scanned documents (scanned).
3. Document Management Software (maagement record software - RMS) that will manage paper documents or data stored in a central office or storage of documents

The implementation of an electronic records management system, consisting of six basic processes, namely:
1. Move the document
Method of transferring a document can be:

• Scanning (scan)
  Scan or scan a document means moving image data that can be stored in a computer. When choosing a scanner, it is important to consider the size and the volume of paper to be scanned. There is a flurry of things to note in the purchase of the scanner in order to support the implementation of:
  Has automatic document feeder (ADF) that allows a number of paper placed on the tray and automatically entered one by one page into the scanner and speed up the scanning process. Without ADF scanners are typically designed to take the image of the graph and require each page diletakka manually into the scanner, compatible for bebarapa ukuaran paper, from business cards to engineering drawings most departments only need to scan a document with legal size paper (8.5 "x 14"). For organizations or departments who use blueprints and architect drawings, there is a wide format scanner premises that support the E-sized (34 "x 44"). Generally, the larger the size of paper that can be supported by the scanner, the more expensive scanners. Other options, such as color or grayscale is shown, how high can dihasilakan pixel image will also lead to higher price scanners. Speed ​​download scan¬ document, generally between 10-200 pages per minute, and there are currently two modes, namely simplex and duplex. Duplex scanning allows the two sides dai documents are scanned with a one-way kemampuna duplex scanning will increase the price scanner. Sometimes, it is more economical to buy 2 pieces scanner with a speed of 20 pages per minute of on a single scanner with a speed of 40 pages per minute. High scanning speed must be supported by a system which supports many document kompterisasi scan station (department of the scan) and place them on the main filing system organization. To be contunue.....